Board of Directors Meeting - August 12, 2003

A special Board of Directors meeting was called by President, Ron Swift.

Attending: Doug Hoff , Bob Martin, Diane Martin, Karl Schaefer, Hap Shutz, Ron Swift

Ron started with a review of the proposed agenda. The agenda was approved with the addition of a discussion of the topic of large airplanes and possible rule changes.

Ron started with a...

Review of our goals for 2003

· Increase activities/membership with area youth

New youth membership category - lower cost

School subscription to AMA magazine

Program to Scouts

Local scouting programs contacted

· Investigate alternative source of funding – raffle replacement (Auction, events, etc.)

We are well off without the extra work (today)

· Increase membership participation in meetings

· Investigate/change field layout (per AMA Safety Guidelines)

· Increase club membership

· Smooth transition to new board (unwritten, but expected)

· Formalize the flight Instruction/pilot qualification program (adopted during the year)

· Change corporate status (adopted during the year)

 

Ron mentioned that he thought we were doing well on the goals and we still have four months left this year.

Large Models - A discussion was held about the new safety concerns with larger models. Some members already fly 20—30 lb giant models at the field with no problems, including our president. After a discussion of various points, the direction that the board is recommending is to recommend safe ways for our club members to fly the larger planes. Some thoughts were a flight checkout, advanced pilot training, model inspection, and just keeping within the existing AMA safety rules (Maximum weight WET of 55 lbs). Karl agreed to draft a proposal for our next club meeting.

BOD Meeting Frequency - A brief discussion around the topic of whether we were meeting too often, or not often enough. Most felt that holding meetings when needed was OK. We seem to be on track. Ron mentioned having at least one more before the end of the year.

Budget for 2004 - A preliminary budget proposal was reviewed. It showed having a balanced budget while preserving the Field Projects and Field Reserve from this year. This would provide funding for changes to the field and maintenance equipment (if needed). Doug agreed to finalize the budget based on the discussions for presenting to the club at the October meeting.

Bylaw Changes - Bob made a suggestion to provide clarification for the family membership rule. Discussion revolved around limiting the family category to students and those living under the same roof. Bob will wordsmith a proposed change to submit to the membership. Otherwise it was felt that no other changes were needed.

Field Rule Changes/Safety - A discussion was held about flight patterns and some flying dangerously over the pits and no fly areas. We agreed to mention these events to the pilots as they happen and encourage other club members to provide positive criticism to other pilots. Members can always contact any of the board members about any field rule infraction. Courtesy and communication between pilots was also discussed. It seems that we need to let the other pilots know what we intend to do by calling out “low pass”, “fly by”, etc. This will increase the level of safety. At no time should maneuvers be done over the runway or the pilot’s stations. It was felt that

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